X Author for Contracts
We have seen the interaction between Salesforce, Excel and X Author. A handy tool in a time exacting world of sales. Now let’s look at the contract part of sales – Preparation of Legal document. Usually after fetching customer details, promotions, negotiation history and order details required to deliver service or product, then comes the tranquil part “The Contract”.Right. Ahem… not that easy.
A legal binding agreement between the buyer and the seller. Agreement between the two parties provides a down to earth expectation they can anticipate out of each other. X Author helps you prepare such contracts.
Where We Come From.
Typically, legacy system demands the company to go to the corporate office and then contract preparation begins. After the initial contract is completed and sent to the customer to accept the terms and conditions if the conditions set are not acceptable, feedback on the contract will be sent back for revision. Reissued with small changes incorporated will be issued back to the customer again.
Highlighting changes needed and exchanging documents of similar content to and fro is a waste of precious resource- Your Time. Such Hackneyed process will cease to exist only when a common plane is realized. They are a time-consuming process which the sales team go about normally, this is where X Author dashes for a full stop.
Why do you need me?
Apttus X Author effectively changes how the legal team should function. So, now after confirming the product details using CPQ tool, we use data on Salesforce to populate the contractual document in “One Click”. Insertion of Look-Up fields provides this attribute of building connections in the database. X Author uses Word as a household tool to help prepare the final contract, changes or modifications if needed can be amended in Word and delivered to the customer for approval with the provision Manual or E-Signature. The accepted contract to be uploaded into the Apttus intelligent cloud.
X author is an innovative tool provides features that cleaves away too much dependency on legal team and pushes the sales team to close deals faster and present the users with smoother workflow cycle.
Here! Take my money.
Usually, Word is used in contract finalization. Integrating Word, Salesforce and Apttus cloud in contract preparation can make work a lot easier and faster. Based on the order details the contract has pre-text clauses that come into play in the formation of contracts.
Furthermore, using Playbook as a repository of clauses library, templates, and business terms, to create updated contract ensures real-time usability. Conditional logic (control the visibility of the clauses based on field value eg: display clause if agreement category is sales) can be used to control which clauses are to be displayed in a template.
Changing and Inserting Fields
Each field denotes a specific database that should be brought into the document at the location of the merge field’s inclusion. They can be spread within a static text in the template so that the final document read as naturally as a document that was created manually. X author also provides the ability to add agreement line items as rows or sections in the document. X author’s unique Bi-directional data allows you to update data in Salesforce instantly by making changes within the Word document by deploying Smart fields.
The Redlining of Change
After presenting the agreement, customers will consider the contract and suggest changes or modifications they need. Enterprises will introspect the changes are well within their power to give or too outlandish, hence rejected. Manually changing the arrangement and re-issuing the legal document is repetitive overweight enterprises wish to shed. Therefore, with X author in your hands, we can highlight the sentences you want to amend. Redlining phrases you want to be incorporated and suggest missing items in the comments help identify differences and deal with the re-issuing of contract in a matter of seconds. Decisions will be instant, and the agreements will have a faster sales flow.
So Much time? Go find leads.
A Teacher to Teach AND A Community to Share
There are so many regulations that companies must and should follow. These compliances are mandatory, and the company’s standards will warrant a lengthy contract with obligations to uphold. X Author notifies you when there is a non-standard language used and recommends a change to go with it. Vastly reduces the risk.
X Author also delivers a chatterbox to go with it. Collaborative effort to form contract and suggest changes can be done. Clear visibility and instant sharing ability are remarkable features that ensure uniform understanding. Same page in different books.
X Author is an efficient and undoubtedly a superb tool that helps cruise through your business process while you steer the company through the gushes of the market. From Lead generation to contract production X Author will pave the way to ensure complicated tasks are rendered just simple.
Here at Standav, we help you with CPQ, CLM and CRM objectives. Contact us; we are just a click away!